The Youth Camp Preregistration should be sent to parents and children months before the youth camp begins by handing them out or even better mailing them out to each family and/or camper(s). There are some camp reminder notes that should be included with your forms such as the “What to Bring” and “Pick-Up Notice” reminder notes.

Preparing to send your children to camp can be a very stressful situation if you don’t have some kind of a list or some kind of a reminder to know exactly what they need to bring with them.

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These youth camp reminder notes will be an asset to your camp and to the parents because they list the items and information that will make it easy to remember them when you’re preparing to send your children to camp and when you’re getting ready to pick them up.

The “What to Bring” note will help to remind you to pack items such as:

• Bible
• Clothing (one change a day for play, one change a day for church) plus swimming suits (see swimming rules), and one pajamas change a day)
• Two Pair of Shoes (tennis shoes and church shoes) – Daily change of socks and underwear with 2 extra of each
• Two Sweaters/Jackets and Raincoat
• Towels for Washcloths for Bathing and Beach Towels for Swimming
• Sheets & Pillows & Pillow Cases
• Sleeping Bag
• Toiletries (toothbrush, toothpaste, shampoo, conditioner, soap, brush or comb, deodorant, etc.)
• Sunblock & Burn Cream
• Water Shoes
• Blankets
• Fan
• Extra Money (For camp t-shirts and/or accessories and concession stand)
• Miscellaneous: Alarm clock, flashlight, camera, binoculars, compass, fishing pole, and sunglasses.

The Youth Camp Information Sheet below includes:

• Name of Youth Camp and 911 Address
• Statement/Note – We are very excited to provide your child with an engaging, enjoyable and memorable experience. Please Note: If you have signed up children other than your own, please call us at [insert contact number] with the child’s information so we can be sure their parents receive important information on camp forms.
• Camp Information – Camp information forms, as well as special accommodation forms (if needed), must be completed and returned prior to attending camp. Visit [Youth Camp Website URL] and click “Camp Forms” for information on this year’s camp forms process. For additional questions, please call [phone number].
• Drop-Off/Pick-Up – Please drop off your child at the [Name of Drop-Off Place]. Drop-off begins at 8:45 a.m. every morning. Each day campers will need to be signed in and out. Campers cannot be released to anyone not listed on the Parent Pick Up List. A valid photo ID is required by all authorized individuals at the time of pick up. Campers should be picked up promptly at the end of camp. Please Note: We remind parents that their child may miss out on some camp activities by arriving late or leaving early. We do not offer make-up activities in such cases.
• Required for Camp Participation – See form below.
• Do not bring to Camp – See  form below.
• Pool Information – Our youth pool is 4 feet deep; our main pool is 2-5 feet deep that goes to 3-7 feet deep. Campers must pass a swim test to be allowed past the 3-foot section. Lifeguards are on duty at all times and counselors play and swim with the campers. On My Own campers do not use the pool.
• Inclement Weather – If at any time you’re unsure as to whether your camp will be held, please call [Contact Phone#]. A recorded message will be in place at least ONE HOUR prior to your camp’s starting time.
• Questions? – Please contact [Contact Person’s Name] at [Phone #] or email at [Email Address].

The “Pick-Up Notice” note will give you an exact time you will be expected to pick up your children unless prior arrangements have been made.

The Youth Camp Project Application is used for the camper’s ability or experience for possible camp projects (i.e., carpentry, cement working, etc.). This application is needed for parental permission of these such projects or activities.

Youth Camp can include projects such as carpentry, cement working, painting, cook’s helper, sports activity helper, etc. and you will need parental permission for teens to participate in these type of projects.

• The Youth Camp Project Application should include:
• Camper’s Name
• Camper’s Address & Phone
• Camper’s Grade Completed
• Camper’s Age
• Camper’s Email Address
• Camper’s Abilities or Experience
• Camper’s Signature
• Parental Permission Statement
• Parent’s Name
• Parent’s Home & Work Phone
• Parent’s Signature & Date
• Where to Mail Application To

The sample Project Camp Application below includes:

• Title of Form
• Camper’s Name, Grade Completed, Age, Address, Phone, Email of parent or camper
• Abilities or experience helpful for possible projects
• Statement – “I agree to abide by the rules and guidelines and to work as assigned.
• Signature of Applicant
• Parental Permission: I believe this teen is of sufficient maturity to work and to follow rules and guidelines without constant supervision. I understand that if this teen is unable to work in this environment I will provide for their immediate removal from the campground. I hereby give my permission for the above named teen to attend the [Name of Camp] Project Camp 20__ and to work on projects as assigned by the Director. I agree the camp is released from any liability in connection with the above named teen except as covered by the camper insurance carried by the camp.
• Name and Signature of Camper’s Parent and Date Signed
• Parent’s Home Phone, Work Phone, Other Contact Information (We would like to contact the parent/guardian as soon as possible in the event of serious injury.)
• If there are any health or diet concerns, please give needed information below or on back of sheet.
• Recommendation of Sponsor (not a family member) is the rest of the form below.
• In what way(s) do you know this applicant.
• Statement – “I believe from my knowledge of this teen that they will be a good worker and they will be are of sufficient maturity to work and to follow rules and guidelines without constant supervision. Therefore, I would recommend this applicant for the 20__ Project Camp, and I understand that if this teen is unable to work in this environment I will come and get them if called.”
• Name, Signature and Date, Home Phone, Work Phone
• Mailed completed application to:

There are two applications for your Youth Camp Staff. This application is to be filled out by your volunteers and/or staff who will be working in the youth camp. The first application below has two Reference Letters attached to it for two people to fill out that the volunteer knows personally who can give them a good reference.

Youth Camp would not be possible without the heart of camp volunteers and/or staff who works so extremely hard to make everything happen for the kids and helps to make sure everything goes smoothly.

With God leading and guiding our youth camp volunteers and/or staff the outcome of camp is always a success.

The name of our church camp is Front Lines Youth Camp. Our youth today are on the front lines and they need our guidance spiritually to fight the battles they fight especially in this day and time.

Youth Camp is a great ministry where spiritual leaders can give the youth a week of unbelievable fun and at the same time allow them to grow by leaps and bounds spiritually.

Youth Camp Staff should have an application filled out prior to camp just like the campers. The staff applications should include:

• Name
• Address & Phone
• Date of Birth & Age
• Email Address
• Church Name
• Background Questions (Christian or Not)
• T-Shirt Size
• Camp Position Desired
• Age Group Desired
• Special Skills or Abilities
• Qualifying Experience
• Reference Letter(s)
• YC Staff Signature & Date

Every YC staff/volunteer after submitting their application should understand that they will placed in the area of camp that the YC leader feels appropriate and where they will be most needed. This is all a part of this ministry – to work where you are placed and know this is where you should be and do your very best to ensure that these children’s youth camp is a success.

The Camp Games & Activities will create a memorable Youth Camp for your youth. Make your camp an inspiration spiritually and at the same time make it fun for these children.

Here are some YC Games/Activities to give you some ideas:

• Bible Book Scramble – This game is one of the Youth Camp Activities that will be very educational and fun at the same time. Find 132 square boxes or milk crates all the same size if possible (2 sets of the books of the Bible). There are 66 books in the Bible (39 for Old Testament and 27 for New Testament) so you will be making 2 sets of the Bible. Use white poster board or copy paper and write the names of all the books of the Bible on each box/crate by taping paper to front of box/crate. Divide the boxes/crates by putting 1 set (66) on one side of room and the other set (6) on the other side of room and get 2 teams (5 on each team stacking and then divide the rest of the youth to be coaching the stackers). The object of the game is whoever gets their boxes stacked up (5 in a stack) in the correct order of the books of the Bible starting with the Old Testament through the New Testament first wins. This is a great way to teach your youth the correct order of the books of the Bible.
• Everything’s Bananas – This game allows any size youth group a fun way to occupy free time. Hand out a list of items to each child or group to measure using bananas. The items you give them could be items such as pews, floor, rugs, altars, etc. Once everyone has measured everything on their list it’s turned into the youth leader. The child or group that measures the most items correctly wins. After the game is over then you can celebrate by making banana splits for everyone.

• Water in Cup Relay – This is an outdoors game on a hot sunny day. These Youth Camp Games make the children very happy when they are hot and need to get cooled off a little. The object of this game is whichever team has the most water in their bucket at the end of the game wins. You will have to 2 teams and a full bucket of water by the line of team members and an empty bucket a set distance away from the team members. The game starts with a team member from both teams getting a cup (Styrofoam) of water from bucket and holding it on top of their head and running to the their empty bucket and pouring it in and running the empty cup back to their next team member. You can either time this relay or have whoever goes through each team member first stops the game, and then see who has the most water in the bucket – that team wins. Warning – children will get wet!
• Blanket Volleyball – You will need 1 volleyball, blankets or sheets for each team and small to medium youth groups. You can use a volleyball net if you prefer, but not necessary. Divide into teams (4 children on each team) so that there will be 1 person holding each corner of the blanket/sheet. Have 1 team serve the volleyball by placing the volleyball in the middle of the blanket. They will lower the blanket and then raise it up quickly as a team to allow the volleyball to become air borne. The opposing team must catch the volleyball in their blanket and toss it back again.

One of the Youth Group Games below is:

Spud

Your youth group is going to love this game and they will want to play it all the time! This game is an alternative to dodgeball that’s less physically demanding, not as aggressive and better for playing with groups that have wide range of ages. However, it still has all the fund and action of dodgeball, while being more social and friendly.

Participants: 5 Minimum, No Maximum

Materials/Equipment: A Large, Safe Ball (Think Kickball) and Open Space Outside (Such as an Open Field or Parking Lot) or Indoors (Such as a Basketball Court)

Spud Game Rules and Instructions (Read Aloud to Group)

Everyone gathers in a circle and one player is ”It”. To start gameplay, “It” throws the ball in the air and shouts out another person’s name while everyone else runs away. The “New It” grabs the ball and shouts “STOP” as soon as they have possession of the ball. Holding the ball, the “New It” picks a “Target” and can take 4 big steps (Saying S-P-U-D if they like) toward the “Target” – no jumping! The “New It” then tries to hit the “Target” with the ball, without skipping the ball and no aiming for the head! The “Target” cannot jump out of the way, but can dodge with their feet planted on the ground or catch the ball. If the “Target” dodges or catches the ball, they become “It”. If the “New It” hits the “Target” with the ball and they don’t catch it, the “New It: becomes “It” and everyone gathers in a circle again. Gameplay continues until a final showdown between the remaining two players to determine the winner.

Spud Detailed Rules and Instructions

1. Have everyone share their name aloud. Then, choose someone to be “It”.

2. “It” gets the ball and the rest of the players stand in a circle around “It”.

3. “It” throws the ball up into the air and calls out any one person’s name.

4. As soon as “It” throws the ball into the air, everyone runs as fast as they can.

5. The person call out by “It” runs back and grabs the ball and screams STOP.

6. Everyone must stop at once. (Be aware that youth will try to get away with not stopping immediately. It might be good to have another adult just watching and making sure everyone is stopping when STOP is called).

7. Once STOP has been called, the “New It” (the person’s whose name was called and is now holding the ball) has 4 steps thy can take (S P U D) to reach the closest player.

8. The “New It” can’t jump, but can take as big as steps as they can – no more than 4.

9. The “New It” then picks out a “Target” person to throw the ball to try to get them out.

10. “New It” must hit the “Target” they choose, but no head shots.

11. If “New It” misses the “Target”, or if the “Target” catches the ball, then “New It” is now out and the “Target” is now the new “It”.

12. If “New It” successfully hits their target, then the “Target” is now out, and “New It” remains “It”.

13. Return to Step 2 – Gather everyone in a circle again and keep playing until only one person is left.

If would like these Youth Camp Games or Youth Group Games and more just simply…

The ministry for women is extremely important and exists to build a community of Godly women. They coordinate bible studies and have monthly meetings and do much, much more to further their special ministry.

The WM Leader Job Description (sample) available below includes:

• Mission Statement – The Women’s Ministry of [Name of Church exists] to build a community of godly women.
• Qualifications – 1. Must be a church member in good standing, 2. Have good organization skills (See job description below for rest of qualifications.)
• Responsibilities – Develop and coordinate women’s small group Bible studies and monthly meetings…(See job description below for rest of responsibilities.)

This is a ministry of women who learn how to plan, organize, recruit volunteers for, monetize and run a vibrant, active ministry for their church or place of worship. They use their personality, life experiences, talents, natural abilities and God-given gifts to create the kind of ministry for women that will be meaningful and fun. This ministry will make a difference in the life of women who participate in your community and around the world.

Women are natural socializers and love to spend time together and especially enjoy being part of each other’s lives. This ministry is a perfect way to help women connect with each other, grow in their faith together, help each other in times of crisis, and by coming together can make a difference in their community and around the world.

There is also a beautiful two page WM brochure available for free below for you to download, modify and print for your ministry. Brochures are a great tool to use to for this ministry to get your contact name, address, phone, etc. out into the public to spread the word to women for this ministry. This helps to spread the word about this ministry. May God bless your ministry for women.

The travel expense form is also available for women to use in this ministry to track their expenses for reimbursement.

VBS (Vacation Bible School) is an event that many churches have at least once a year to teach their church children and/or local children in their community about Jesus Christ. This is a fun event for the children and a very important one also so praying VBS teachers are definitely at the upmost importance.

VBS teachers might want the prayers checklist (14 Ways to Pray for the Kids You Serve) for their Vacation Bible School kids below. This checklist includes these prayers:

• Pray that the kids will come to know Jesus Christ as their Savior.
• Pray that the kids will love God with all their hearts, minds and souls.
• Pray for their parents and families.
• Pray that they will choose the right kind of friends that will encourage them spiritually.
• Pray for spiritual stability during tough times in their lives.
• Pray for the needs of their hearts that you may not know about.
• Pray for physical protection in their lives.
• Pray that the kids will love God’s Word and has a hunger for more.
• Pray for their continued connection to the body of Jesus Christ.
• Pray that the kids will find their identity and worth in Jesus Christ and not in the world.
• Pray that God will give them compassion for others and to share Jesus.
• Pray that they will have integrity in all areas of their lives.
• Pray that they will look for ways to serve the Lord.
• Pray the kids will learn to pray too and have a personal relationship with Jesus!

Vacation Bible School is a way to teach children about Jesus and the children have fun while they are learning.

The Vacation Bible School teachers have a huge responsibility of these children so these prayers are important and you can add to these whatever prayers you desire to pray for your VBS children before teaching them. The Lord will always touch their lives through this special ministry of VBS especially if you pray for them first!

Sunday School Ideas along with free forms such as Sunday School Registration, Sunday School Teacher Registration, Parent Bulletin, Policy, FRAN Prayer List, Emergency Phone List…

Here are some Sunday School Ideas below:

• Sunday School Puppet Show – If your church has some puppets left over from their Children’s Ministry Ideas or Events use them in your Sunday School class. This is an exceptional way to reach these little children with lots of fun and a positive message. You can get some of the older youth to help you put these shows on.
• Sunday School Christian Skits – If you have some skits in your Sunday School curriculum put them to good use. Most children love to put on skits and while having lots of fun they are learning more about the Gospel of Jesus with these Sunday School Christian Plays.
• Simple Sunday School Lessons – If you are struggling with creating meaningful Sunday School lessons, I have a great affiliate that has created a gold mine of 168 unique Sunday School Lessons, PowerPoints, Activities, Prayers, Audios, and Much More for a very low affordable price. Now you can lead an amazing Sunday School program without the worry and stress of creating lessons.

• Scripture Memory Games – Here are some creative Sunday School ideas to help your children memorize their scripture for Sunday School. 1) Write the verse on the board in the front of classroom and practice reading it with them once together. Then use a post-it note to cover up one word and say the verse and repeat this process covering up one word at a time until they have the full verse memorized. You can also cover up a word and let them try to guess it. 2) The teacher writes each word of the verse on separate index cards (different colors are nice) and mixes them up. Give each child a set of index cards that complete one verse. The children spread their cards over the table or floor face up to see who can unscramble their verse first by placing the cards in the correct order of the Bible verse. You can place these cards in zip-lock baggies and send them home to play at home to continue memorizing their Bible verse.
• Sunday School Store – Want your Sunday School children to reach more children to bring with them? If so, create a little make-shift store that you can open once a month with toys, stickers, candies and other fun items for your class to save up for and spend their money (just purchase play money to give to them in class). Their parents and/or other members can donate these items for the store.

The Church Missions Policy (Sample) is available free to download, customize and print to use as a guide to create one for your church administrative office, Human Resources Dept…

What is church missions?

Church missions is any evangelistic endeavor outside of the local congregation focused toward fulfilling the Gospel of Jesus Christ.

The goal of the majority of churches regarding missions is to win individuals or souls to the Lord, equip them in the faith and assist them in establishing churches that have the same aim wherever the occasion presents itself.

Missions is a vision and journey of compassion putting hands and feet to the adventure of the Gospel of Jesus Christ where together we can live out the reality that the Kingdom of God is truly powerful and big enough to touch every part of life throughout this world. 

The policy below for church missions includes:

• Purpose – Missions Definition – The [Church Name] affirms the definition of missions to be any evangelistic endeavor outside our local congregation focused toward fulfilling the Gospel of Jesus Christ.   The goal of our missions effort is to win individuals/souls to the Lord, equip them in the faith and assist in establishing churches that have the same aim wherever the occasion presents itself. The Missions Committee shall seek to guide [Church Name] in light of this purpose statement. [Church Name] endeavors to support local, regional, national and international missions programs.
• Policy – 1.    Purpose: a.    Provide detailed guidelines to stay on a proper course. b.    Avoid making important decisions on an emotional or haphazard basis. c.    Maintain consistency as committee members change. d.    Ensure good stewardship in the allocation of mission funds. (See policy below for more information on policy.)
• The Missions Committee – Size and Selection: The Missions Committee shall consist of 5 to 7 members, which includes the chairman (changes will be in accordance to the church bylaws as amended). The committee on committees shall consult with the missions committee chairman and fill vacancies as appropriate. (See policy below for more information.)
• Strategy – Goals: The Missions Committee will seek to establish short and long-range goals for their various responsibilities with dependence on the leadership of the Holy Spirit. (See policy below.)
• Financial Policies – Annual Budget: The Missions Committee shall prepare an annual budget each year that’s submitted to the Finance Committee for inclusion in the church’s annual budget. (See policy below.)
• Signatures – Senior Pastor’s Signature
• Revised Date

Free Church Nursery and Childcare forms such as the Church Nursery Needs Form, God is in the Nursery Note, Church Nursery Registration Form and the Church Nursery Schedule is available free on the web to download and print…

Church nursery needs are a very important part of the Childcare Church Ministry. The church nursery can be so much more than childcare. But it begins with an awareness of the presence of God with the little children.

Did you know that God is back in the church nursery? “And Jesus took a child and put him in the midst of them, and taking him in his arms, he said to them, “Whoever receives one such child in my name receives me, and whoever receives me, receives not me but him who sent me.” (Mark 9:36-37) When you welcome a child in the name of Jesus you welcome Jesus himself. When we minister to children – God is with us.

If you wonder why so many people are blessed by serving in the church nursery. Now you know – God is there. There is a special note for your nursery volunteers.

The Church Childcare and Nursery Needs form should be filled out 7 to 14 days prior any church event that would include needing the church nursery, and would need to be returned to the church office. 

The God is in the Church Nursery note below is great with scriptures included to download, print and insert into a frame and hang in the church nursery to encourage all the nursery workers and even better the parents of these children.

The Church Nursery Registration form below is a very necessary form in the nursery before they can leave their children so you can have available the information you need on each child.

The Church Nursery Schedule is also available below to help you keep up with trying to cover the nursery with volunteers when needed.

If your church has a nursery, you will probably need one or more of these forms…

The Permission for Field Trips & Activities Slip is a form that must be filled out before you take any trip with any type of group of children whether it be church trip or any other kind of children’s activities. The parents must read, fill out and sign the form before their child can participate in any field trip or any youth activity. In some cases, depending upon your church, they might even have you notarize the form before returning it to the church office but of course this would be up to your specific church and their policies.

The Permission for Youth to Volunteer in the Children’s Ministry form is what the parent has to read, fill out and sign before their child can volunteer to help as a Youth Worker Volunteer in any type of children’s activity. They would be able to participate in such church activities such as assisting in registration, nursery, classrooms, special church events and much more with the supervision of the Children’s Ministry adult volunteers.

Field trips are very exciting and fun events for the children to enjoy and make memories. The church can make this a fun and enjoyable event for the children and at the same time make sure every child is covered by having the correct paperwork in place so there will not be any problem arise that might hinder the church from making sure the child is properly taken care of in the unexpected event of an emergency, etc.

When the Children’s Ministry at your church begins the long process of planning an all day or extended field trip, there are many very important details that have to be addressed first such as the availability of the church buses, cars or vans before you make reservations or purchase tickets for your field trip with the children so be sure to do your preplanning ahead of time to prevent any delays or cancellations occurring and disappointing a lot of children.

If your church participates in these field trip events, you will probably need one or both of the forms…